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Solutions

One platform for the
whole care cycle

From the schedule to the paid claim and the pay run — one record, built to each state's rules, used by the office on the web and by DSPs on their phones.

01

Scheduling

Shifts that respect every authorization

Build the week against authorized units and catch gaps before they become missed visits.

  • Shifts checked against authorizations and weekly hours
  • Backup plans and Find cover — a coworker claims, the office approves
  • Shift details with map and directions on the phone
  • Call Off Requests with PTO, Sick and Holiday
AgilaCare Schedule Overview: a week of shifts per individual with hours toward overtime (sample data)
Web · Schedule Overview

02

Electronic Visit Verification

Clock in with GPS — even without signal

Every visit is verified on the DSP's phone. Certified for Pennsylvania DHS Alternate EVV (Sandata aggregator).

  • GPS clock in and out with accuracy
  • Works offline; device and server times are both kept
  • Unknown visits started on the spot and reviewed by the office
  • Mileage measured automatically from Clock In to Clock Out
Mobile Clock In screen with the visit location on a map and the GPS reading (sample data)Mobile Daily Note with clock-in and clock-out times, measured mileage and the visit questions (sample data)

03

Care documentation

Notes, medication and care plans at the point of care

What the DSP records on the phone appears on the web at once — nothing is typed twice.

  • Daily Notes with the ISP outcome in view
  • Medication (MAR): scheduled doses and PRN with follow-up
  • Plan of care tasks marked Done / Not done
  • Incident reports with witnesses, sent to the office instantly
Mobile medication list with scheduled and as-needed doses to record (sample data)Mobile incident report form with the type of incident, the time and witnesses (sample data)Mobile plan of care with tasks marked Done or Not done (sample data)

04

Billing & claims

From a verified visit to a paid claim

Claims are built from verified visits and followed until the payment is posted.

  • 837P batches from verified visits — PA PROMISe certified
  • 270/271 eligibility, batch and real time
  • 999 and 277CA responses read automatically
  • 835 remittance posted to each claim; denials go to a worklist
AgilaCare Billing, Claims: claims ready to bill, accepted claims and posted payments (sample data)

05

Workforce & payroll

Hours and mileage ready for the pay run

Payroll hours come straight from verified visits, by Sunday-to-Saturday workweek.

  • Scheduled versus actual hours for every pay period
  • Overtime per workweek, PTO, Sick and Holiday
  • Measured mileage per visit
  • Credentials, training and documents with expiry reminders
Mobile My hours screen with pay-period hours, overtime and mileage (sample data)Mobile Documents screen with files to sign and credentials with their expiry dates (sample data)

06

Compliance & reporting

The office sees what needs attention first

Alerts on the home screen and reports ready to print.

  • Incidents, unknown visits and call-offs flagged the moment they happen
  • Medication not recorded on time highlighted
  • Role-based access and a record of every PHI view
  • Daily Notes, BSS and payroll reports as PDF
AgilaCare web Home: today's visits, live visit verification and the items that need attention (sample data)

See AgilaCare with your own programs.

Now accepting early-access providers in Pennsylvania.

Request a Demo